We're thrilled to announce that task management is expanding beyond our current stakeholders!

While task management has always been available for stakeholders, this update will introduce task management to Attendees.

Why This Update Matters for Event Planners

Let’s face it, between pre-event forms, RSVPs, travel info, and session selections, your attendees already have a lot on their plate. And keeping them organized? That usually means lots of back-and-forth emails, manual reminders, and chasing people down.

That’s why this new feature is built to help you save time and help your attendees feel more prepared and confident.

And the proof is in the numbers:

When British Columbia Investment Management Corporation (BCI) began streamlining internal operations through automation, they increased productivity by 10% to 20% for 84% of their team. They saved over 2,300 hours by cutting back on manual tasks, including reducing internal processing times by weeks.

Imagine applying that same time-saving power to your event operations. That’s exactly what PheedLoop’s Attendee Task Assignment is designed to do.

What’s new?

Attendees will soon join Speakers, Exhibitors, and Sponsors in accessing our powerful task management capabilities. This means every participant in your event will have the tools they need to stay organized and engaged.

Automatic Reminders to Boost Completion Rates

We all know how easy it is to forget a task, especially while juggling multiple other responsibilities. That’s why PheedLoop houses its own email reminders, which are delivered automatically at 10:30 am EST, 2, 5, 10, 15, 25, 35, 45, 55, 70, 85, 105, 130, 160, 200 days before the Event Start Date for all incomplete tasks.

These reminders eliminate the need for manual follow-ups from your team. Even better, they’re only sent to individuals with incomplete tasks, ensuring those who’ve already taken action aren’t needlessly notified. But if this system is not necessary for your event, it can be disabled on a per-task basis by disabling the Enable Automated Reminders setting.

Automated Assignments Based on Tags

Want specific attendees to be automatically assigned? Now you can with Tag Configuration. Now, any attendee with a designated tag will receive their assigned task without requiring manual input. Create targeted workflows for all kinds of attendees, such as VIP attendees, first-time participants, industry leaders, and more!

Real-Time Notifications for Completed Tasks

There’s nothing more stressful than having to manually check your task assignments every hour for updates on who completed their task. Instead, email notifications can be sent to select email addresses each time a task is completed. Simply enter your desired email addresses under the Notification List field to stay informed in real time.

Full Task Completion Visibility from the Event Dashboard

Of course, no Task Management system will be complete without a way to view assigned attendees and their completion status. Through the Event Dashboard, planners can effortlessly view which attendees have been assigned tasks, change their completion status, approve them, and even update statuses manually. Need to nudge someone? You can send manual reminders with just the click of a button, making follow-up simple and efficient.

The Benefits at a Glance

Stay Tuned - Launching Soon!

The Attendee Task Assignment feature will be available in the near future as we continue developing this feature. Stay tuned for future updates as task management is about to get a whole lot more powerful for everyone involved in your event.

Whether you're organizing a conference, trade show, or internal meeting, you’ll soon be able to give your attendees the structure they need to get the most out of your event.

Want early access or a sneak peek?

If you're a current PheedLoop user, contact our team at support@pheedloop.com for more information. If you’re new to PheedLoop, book a live personalized demo today and see what’s next in event automation.